How COVID-19 Is Effecting Global Development

While the challenges of COVID-19 continue to have implications throughout the world, the supply chain and the supplier team face new and uncertain challenges. According to a recent study done by our American Institute for Supply Management, nearly 69% of the companies surveyed reported “supply chain disruptions to some capacity due to virus-related transportation constraints and more than 70% believe their organizations were affected by the COVID-19 Disruption. . “

This pattern is the same for countries like South Africa, Canada and New Zealand.

The sudden transition from all business units to telecommunications is a challenge for all companies. Your team, suppliers and customers are facing change and frustration now. Not to mention you! As a procurement manager, it is important to ensure that people remain safe, efficient and stress free when the operational process moves everywhere.

As mentioned earlier, we believe that public procurement teams can reduce the worst effects of recession on their larger organizations. With the right strategy, a company can even increase its market share and profitability, while some CPO companies see the recession as a “time to shine” in buying.

Many major developments in the gambling sector have taken the hit across all of South Africa, Canada and New Zealand. With the increase of online gambling the COVID pandemic has further dented the progression of land-based casinos in these countries where players from South Africa, Canada and New Zealand are now heading online.

“The importance of digital change has always been understood, but so far we have not seen it work very clearly. Organizations that are still in the process of change have done well because they are forced to return to telecommuting environments over time.” through a pandemic. “ MARY GIBBONS, SENIOR P.P DIRECTOR OF RESEARCH AND ADVICE

How do remote purchasing teams work effectively? The group can thrive in the storm and use this change as an opportunity to improve their process and move to an online sourcing system. These are the four key components we believe will help the procurement team succeed in navigating the distance. 4 ways procurement teams can succeed in telecommuting Changing the process Use the right tools Improving communication Adjust the mentality We discuss the components below and provide ideas for questions that can help the sourcing team grow the company further.

1. A new external process for the purchasing team

Building the right steps in the e-procurement process begins with identifying potential challenges related to working from home, including:

Lack of availability of paper files and sales contracts

Unclear workflow between team members

A talk about personal communication with colleagues and suppliers

It is difficult to accept goods and consumables in the same way

However, each challenge offers opportunities to improve the work of the former company.

“By using digital technology and security personnel practices to block key components of your current sourcing strategy, you can protect yourself from potential serious disruption.”

P.Medi, Co-Founder

Start by identifying the key requirements your business needs during a pandemic. Develop new phases of e-procurement in the cycles directly affected. Purchasing needs can also change when all employees are from home.

How to identify important procurement priorities during times of uncertainty

QUESTIONS YOU MUST ASK OF YOURSELF

What materials do we need in the short and long term? Which of my service providers is an important service to me? Can we defer our contracts, payments or services? What recurring costs (such as office expenses) do I automatically set with suppliers? What are my options for stopping these costs and making them normal after surgery? What is a budget? As stated in the Controls Guide to Crisis Guidance, many organizations adjust their costs and budgets. This has a direct impact on public procurement, as you may need to find a replacement supplier to suit your needs. Which supplier leaves the market, suspends production or reorientes production due to a pandemic and no longer offers the products it usually buys from them? Which suppliers have the highest price risk? Do I have to buy large quantities in stock? How do they affect the travel and transportation restrictions we need? Is my time different than before? Am I considered an important service? If so, do I need to sign up for express or priority delivery? Accuracy is very important when asking these questions. The speed at which the telecommuting feature can be successfully applied has a significant impact on your business..

It can also be more difficult for remote groups to make business decisions about spending when people are divided and working out of sync. Make sure that approvers and decision makers have an understanding of real spending and budgets so that they have full visibility in deciding what important goods and services are needed during a crisis. Develop a communication policy that works with all members of the group to ensure that people are available when needed. We will discuss this in the third part of this guide.

HANDY TIPS

Remember that complete real-time budget recording data is available on Procurify. See what part of your budget has been spent and what’s left. Understanding your budget directly can help your team make better decisions and lead to better budget management.

Identification, negotiation and selection of digital suppliers

Once you have identified the critical requirements, the normal next steps are authorization and order fulfillment. For Procurify users, these e-procurement steps can be performed remotely on our system.

Then: find the right supplier. The process may consist of a formal application process or a formal call for tenders. After receiving bids and suggestions, the steps may include evaluation, negotiation, and final supplier selection.

PROCUREMENT ADVICE

Remind users to submit all vendor documents in their purchase request to Procurify. Easy to do remotely: just download the file or take a picture of the document. This helps recipients make strategic decisions, while the procurement team gets the information they need to make smart supplier choices.

Contact your primary supplier to find out how they have affected them and what has changed in the delivery process. The timeline should be at the top. Many companies work less with team members than before, which affects delivery times and services. Be active if your business depends on the timely delivery of goods.

“Journalists who usually work with you can also face their own challenges.”